Rooted OS
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The Sunday operating system for churches

Everything Sunday needs, rooted in one place.

Rooted OS brings service planning, volunteer rotas, song resources and team messages together, so leaders know what's happening, members know where they're needed, and everyone knows how to prepare.

Book a walkthrough Try the demo Priced per church, never per volunteer.
Monday · plan it

Build the service plan.

Start from a template or last Sunday. Sections, elements, songs and timings, with notes sitting exactly where the team will read them.

In the app · Schedule → New event → Plan
Tuesday · staff it

Fill the rota. Publish once.

Add positions or a whole team, set arrival times, check who you're inviting, then publish. Each person gets one request to accept or decline.

In the app · Team → Add positions → Publish
Thursday · check it

Know what's confirmed.

Who has confirmed, who is pending, what is still open, which tasks are done and which songs have their chart and audio. One reminder reaches everyone who hasn't answered.

In the app · Responses → Send reminder
Sunday · run it

Run the morning from the plan.

Print the plan, present the lyrics, and keep the reference track playing while you move between pages.

In the app · Print plan · Present · Player
Next Sunday · carry it forward

The roots stay. The week changes.

Repeat weekly, duplicate to next week, save as a template, or step through the series. Every service starts from the last good one.

In the app · More actions → Repeat weekly
Try the demoSee pricing
1place for plans, rotas, songs and messages
4account roles: owner, admin, leader, member
3schedule views: agenda, calendar, team matrix
0per-volunteer fees, ever
£0markup on your church's giving
Interactive demo

One service. Three tabs. Every role.

An example service, built from the real screens. Change a response, tick a task, switch role, and watch the numbers move.

app · Schedule · Sunday Morning Service

Sunday Morning Service Published

Sunday 20 September · 11:00 · Main hall

Sunday readiness · illustration

0%

Adds up the three counters below.

Responses confirmed0/0
Tasks complete0/0
Songs ready2/3

Example service and example people. The readiness ring is an illustration that adds up the real counters shown on a service's Team, Tasks and Plan tabs; the product shows the counters, not a single score.

Build My Life · reference MP3keeps playing across pages
Role-aware: switch to Member above
What's inside

Built around how a Sunday actually comes together.

Every feature below is a screen in the product today. Each card names where to find it.

Service plans

Sections, elements and songs with minutes, notes and section icons. Reorder by dragging, expand or collapse everything, print the plan, add a service image.

Schedule → open a service → Plan

Schedule, three ways

Agenda, calendar and team matrix, filtered by location and event type. Create services, rehearsals, socials and meetings, from scratch or from a template.

Schedule → Agenda · Calendar · Matrix

Positions, teams and squads

A position library grouped by team, standing roles kept apart from serving roles, team leaders, and squads that rotate people through the year.

People & Teams → Positions · Teams · Squads

One ask, one place

Publishing shows the real recipients and any unfilled roles, and lets you edit the message. Each person gets a request to accept, or decline with a note. Reminders go only to those who haven't answered.

Publish → review recipients · Responses

Availability and time away

Members add time away with a note to their leaders and see overlapping commitments before saving. Leaders check the team availability calendar before assigning anyone.

My Schedule → Add time away

Song library and player

Lyrics and chords, arrangements, keys per service, CCLI number, tempo, tags. Attach an MP3 or YouTube link, chord charts, and multitracks. The player keeps playing as you move around the app.

Songs → Files & links · Present

Preparation tasks

Tasks with a phase, a responsible person and a deadline, listed on the service and on each person's Home page in deadline order.

Tasks → add a task → Deadline

Rehearsals

Set a time before the service, a location and attendees grouped by team. Create it as a draft, then publish separately when it's ready to notify people.

More actions → Rehearsal

Templates and repeats

Save a structure as a template and start new events from it. Repeat a service weekly, duplicate it to next week, and step through the series with previous and next.

Schedule → Templates · Repeat weekly

Messages and notifications

Direct messages, channels and read-only announcement channels, with attachments. A bell with unread count, a full updates list and notification preferences.

Messages · bell → View all updates

People, three ways in

Add a person by name with no email, share an invitation link that sets their access level, or import a whole list from CSV using the template.

People & Teams → Add · Invite · Import

Workspace settings

Church name and logo, billing, team access for crossover visibility, and an optional technical inventory for your gear list. Light and dark theme, and add-to-home-screen on a phone.

Settings → Workspace settings
MemberEvery account
  • Home with your commitments, requests and tasks
  • Accept or decline, with a note
  • My Schedule: upcoming, requests, past
  • Time away with conflict check
  • Songs, lyrics, chords and audio
  • Channels you belong to, and direct messages
LeaderMember, plus
  • Schedule: agenda, calendar, matrix
  • Build plans, positions, teams, squads
  • Publish, review responses, send reminders
  • Add songs, templates, rehearsals
  • Invite leaders and members
  • Oversee group channels, post announcements
AdminLeader, plus
  • Add and import people
  • Manage account access levels
  • Church name, logo and billing
  • Team access and crossover visibility
  • Technical inventory
  • Sees every roster and assignment
OwnerAdmin, plus
  • Grant the owner role
  • Creating the church makes you owner
  • Everything an admin can do
Pricing

Priced per church. Growing your team never raises the bill.

Launch pricing for churches in the UK. Start with a free trial, then pick the plan that fits your Sundays.

Seed
£19 / month

One service a week, one team of teams.

  • Up to 50 people in the directory
  • Service plans, rotas, songs, tasks
  • Requests with accept or decline
  • Messages and notifications
  • Email support
Start with Seed
Most churchesGather
£59 / month

Several services, several teams, a full song library.

  • Up to 250 people in the directory
  • Everything in Seed
  • Templates, repeat weekly, rehearsals
  • Squads, availability calendar, team access
  • Priority support
Start with Gather
House
£129 / month

Multiple locations and large teams.

  • No directory limit
  • Everything in Gather
  • Multiple locations with filtered schedule
  • Technical inventory
  • Onboarding call included
Talk about House

Optional guided onboarding £149–£399 one-time, depending on how much data you bring. Prices exclude VAT where applicable. Cancel any month; access continues to the end of the paid period. Launch pricing is being tested with the first three to five churches and may change before general availability.

Giving & donations

Your gateway. Your money. Zero markup.

Rooted OS is for the team, not the offering. It does not collect, hold or process gifts, and it takes no cut. Your church keeps whichever giving arrangement it trusts, and the service plan simply shows "Response & giving" where it belongs in the morning.

  • No platform fee and no percentage on donations, ever.
  • Rooted OS never holds funds. Money goes from the giver to your church's own account through your own provider.
  • Gift Aid stays between your church and HMRC, exactly as it does today.
Card and walletsMost UK churches use Stripe, GoCardless, SumUp or their bank's own service. Apple Pay and Google Pay come with the provider you choose.
Bank transfer and standing orderPut your sort code, account number and a reference in your welcome notices and on screen during "Response & giving".
Crypto, if you want itOptional through a regulated processor such as Coinbase Commerce or BitPay, settled to your bank in pounds. Entirely your church's choice.
Gift AidCollect declarations with your usual envelopes or online form and claim through HMRC Charities Online as you do now.
Questions

Straight answers.

Do you charge per volunteer?

No. Rooted OS is priced per church, not per person. Adding people to your teams never changes the bill.

Can members accept or decline a serving request?

Yes. A request shows the position, date and arrival time. The member accepts, or declines with an optional note to their leaders. Their My Schedule page lists upcoming commitments, open requests and past services.

Do people need an account to be on a rota?

No. Leaders can add a person by name alone. That person can be placed on a rota straight away. To respond to requests themselves, they join with an invitation link and create an account.

How do people join our church workspace?

Three ways: add a person by name, share an invitation link that sets their access level, or import a whole list from a CSV file using the provided template. The invitation link shows the church name, the invited email and the offered role before anyone signs in.

Who can see what?

Owners and admins see every team roster and assignment. Leaders and members see their own teams, plus any teams an admin links for crossover visibility. Service plans, tasks and position names are visible across the church. Direct messages stay between their participants.

Does Rooted OS take a cut of giving?

No. Rooted OS does not collect, hold or process gifts. Your church keeps its own giving arrangement and its own payment provider. There is no markup and no platform fee on donations.

Can we move in from a spreadsheet?

Yes. Download the CSV template, fill in first name, last name and optionally date of birth, email and position, then import the file. Only the name columns are required.

Is there a mobile app?

Rooted OS is a web app that works on a phone with a bottom navigation bar for Home, My Schedule, Messages and Schedule. You can add it to your home screen from Settings. It is not an app-store download.

Where is our data held?

Hosting region and data-protection details are confirmed by the operator before launch and published in the privacy notice on this page. [hosting region and provider — to be confirmed]

Book a walkthrough

See your next Sunday in Rooted OS.

Twenty minutes, your real service, no slides. We build one plan together and you leave with a workspace you can keep.

Prefer to write? [email protected]